for the builders ahead of the curve
One record for the deal, the build and the books.
transmittal
Agents read what arrives, check it against the books, and hand you the entry to approve.
Get in touchenclosures
the package, gathering
what this is
Investment management, construction and accounting in one place, not three. One set of numbers, whoever is asking — the sponsor, the team on site, or the people who funded it.
For developers running several projects, several entities and one set of books.
copies to
Deals, capital and what the funders see.
principals and investor relations
outside the companyInvestor and lender rooms
Cost, change and the team on site.
project managers and owner’s representatives
outside the companyThe project team
Payables, reconciliation and the statements behind both.
controllers and bookkeepers
outside the companyVendor Portal
Email is polled every two minutes. SharePoint channels, the Drive mirror, Slack threads, the bank feed and vendors uploading to their own portal all arrive the same way. Six inboxes are watched.
Classification, field and line extraction, five OCR backends, orientation, vendor resolution and cost coding — twenty-two workers in six groups. Bank transactions are matched against ledger lines, invoices, commitments and cash events.
invoice
09 21 16 · gypsum board assemblies
79,650
arrived · e-mail, read 14:02
matched to the commitment
subcontractor application
05 12 00 · structural steel
97,200
arrived · vendor portal
coded, waiver on file
change order
23 05 00 · hvac
42,500
arrived · sharepoint channel
approved, in the contract sum
commitment
06 10 00 · rough carpentry
274,000
arrived · drive mirror
on the cost report
bank transaction
payment on account
61,250
arrived · bank feed
matched to the ledger line
site note
07 21 00 · thermal insulation
—
arrived · slack thread
attached to the line it moved
for the sponsor
Scenario models, debt schedules and waterfalls on one set of numbers.
for the team building it
Budgets, draws and change orders, current while you can still act on them.
for the people keeping the books
Invoices read, transactions matched, entries proposed for approval.
for the people who funded it
Investor statements and data rooms built from live project data.
| cost code | scheduled value | previously | this period | to date | % | balance |
|---|---|---|---|---|---|---|
| 02 41 00selective demolition | 148,000 | 148,000 | — | 148,000 | 100 | — |
| 03 30 00cast-in-place concrete | 612,500 | 551,250 | 61,250 | 612,500 | 100 | — |
| 05 12 00structural steel | 486,000 | 340,200 | 97,200 | 437,400 | 90 | 48,600 |
| 06 10 00rough carpentry | 274,000 | 137,000 | 68,500 | 205,500 | 75 | 68,500 |
| 07 21 00thermal insulation | 96,400 | 24,100 | 48,200 | 72,300 | 75 | 24,100 |
| 09 21 16gypsum board assemblies | 318,600 | — | 79,650 | 79,650 | 25 | 238,950 |
| 23 05 00hvac | 402,000 | 100,500 | 100,500 | 201,000 | 50 | 201,000 |
| totals | 2,337,500 | 1,301,050 | 455,300 | 1,756,350 | 75 | 581,150 |
How sure the agent is decides who gets asked to look at it. A confident match goes to the accountant; an unclear one goes back to the person who knows what the money was for.
Twenty-two kinds of record are versioned. Change an assumption and every report moves; the old one is still there.
the work covered by this application has been completed in accordance with the contract documents, the amounts shown are drawn from the schedule of values enclosed, and the current payment shown is now due.
certified · this period
by
date
Nothing posts on its own — every entry comes back for you to approve. Answers are computed against the books as they stand.
Approvers are set for the company and for each project. Nothing automated runs until it is switched on.
The tie-out between QuickBooks, AppFolio and Cellect is a stored reference.
Ten you ask. Six that run whether you are there or not. Every one of them proposes; none of them posts.
conditional waiver and releaseon progress payment
03 30 00
cast-in-place concrete
through this application · 61,250
signed and on file
conditional waiver and releaseon progress payment
05 12 00
structural steel
through this application · 97,200
signed and on file
conditional waiver and releaseon progress payment
09 21 16
gypsum board assemblies
through this application · 79,650
signed and on file
reference
Shape develops small multifamily in Jersey City through a separate company for each project. The Lugano ran on Fi from underwriting to the final distribution; three more are under construction on it now.
Shape Equity Partners
Four units, one set of books, start to sold.
The Lugano — 477 Monmouth Street, Jersey City
transmittal · complete
Rooms, packages and drafts are built from the project itself, not collected by hand the week they are due.